The 40 foot long by 20 inch diameter steel pipe which will provide structural support for the new Pylon sign along Hwy. 6 was installed this past Friday. In approximately two weeks, the actual sign which includes a 12 foot wide by 6 foot high digital message board should be installed. A Congregational meeting to communicate the proposed Plan for new Church signs and solicit feedback was held September 16, 2018. After the Congregational meeting, and following the review of the Trustees and funding means by Finance, the Church Council on September 27, 2018 approved the sign plan and their final design.
The Board of Stewards met on Sunday, March 3rd to consider two Resolutions for how to proceed on the Big House Renovation Project and the Master Plan effort. Both Resolutions were approved [see link], with the Big House Project being amended to add the sports floor and basketball capability back to the scope.
Our Architect, GFF, is released to complete construction documents for the Big House so that JaCody Construction can execute the renovation, with an aggressive schedule target of August 15th completion.
Vaughn Construction has been contracted to provide Phase 1 Pre-construction Services for the Master Plan for the purpose of developing a cost estimate, schedule and initial constructability concerns so that Christ UMC has good cost and schedule information upon which to base a recommendation to the congregation on how to proceed with the Plan. Concurrently, Christ UMC will select a Pre-Capital Campaign consultant to help us develop materials to communicate any proposed plans to the congregation ahead of an expected Church Conference in May or June.
Thanks for the input from a great turnout at the BOS Meeting!!!
Master Plan Vision – by Jerry House
I cannot think of a time when I’ve been more excited about the future of our congregation. For the past 18 months, our Facilities Planning Team has worked with our staff, lay leadership, and GFF Architects out of Dallas to develop a new campus Master Plan. That Plan, which you will read about in this email will impact every facet of our congregational life in a way that, I believe, positions our church for an incredibly fruitful next 25 years.
That impact will be felt in four primary areas: Children’s Space, Gathering Space, Worship Space, and Parking.
Our children’s ministries are stronger than ever, and the space we have allocated for children’s ministries has not been seriously addressed since we moved onto this campus in 1998. This Master Plan relocates our children’s ministries AND nursery to the Annex Building where secure, new, and innovative children’s facilities will be developed.
The Master Plan includes a major Gathering Area that connects the current sanctuary and Annex Building and provides a new “front door” for our church. I believe this component of our Master Plan will unify our congregation in a way that we haven’t seen since we were in our first building back in 1998-2000. No longer will a person come to our campus on Sunday and NOT see children. Space will now be available for people to visit and connect on Sundays in between worship services rather than feel like they have to clear out to make room for another crowd arriving to worship. In addition, this addition of a Gathering Space that connects the Sanctuary and Annex buildings brings almost all of our ministries on Sunday and during the week, with the exception of our School For Little People, under one roof.
As for worship space, the Master Plan creates a new worship space designed specifically for Contemporary Worship. This would allow us to have our Traditional and Blended worship in the Sanctuary and Contemporary Worship in the new worship space that will be located in what is currently our Fellowship Hall. The addition of this new worship space will not only greatly enhance contemporary worship, but more importantly, it will afford us to the blessing of “space” for people to respond to what takes place in any of our three worship services. Currently on Sundays, our sanctuary must clear out to make room for the next group to gather for worship. With a new contemporary worship center, participants will be afforded the time and space to respond to what they experience during the worship service. We believe this will significantly enhance our call to make disciples of Jesus Christ who make disciples of Jesus Christ.
Lastly, the Master Plan adds 193 new parking spaces on our campus. With the expanded capacity for children’s programming, community-building activities, and worship, coupled with a future 700-home residential development on Lakeway Drive not far from our campus, we know we will need additional parking to accommodate the growth we believe we will experience. Furthermore, the new parking will enhance a more unified campus plan.
While this is clearly an ambitious plan, I believe God has directed us toward this plan for such a time as this. Some of you may be wondering why we would consider such a plan with the looming General Conference. I will tell you what I told our Church Council, Finance Committee, and Board of Trustees this past Tuesday. On Wednesday, February 27, the day after General Conference, our church will be about the business of making disciples of Jesus Christ who make disciples of Jesus Christ. On Wednesday, March 27th, our church will be about the business of making disciples of Jesus Christ who make disciples of Jesus Christ. And I believe that on March 27th of 2020 and every day thereafter, our church will be about the business of making disciples of Jesus Christ who make disciples of Jesus Christ.
I hope you will join me in prayer for God’s guidance as we seek to live into His will and purpose for our congregation.
I encourage you to stop by the Connection Center this Sunday, February 24th, and next Sunday, March 3rd. Richard Oates and Les Swick, co-chairs of our Facility Planning Team, will be there with copies of the Master Plan for you to review and ask questions.
FPT Update – by Richard Oates, Co-Chair of Facility Planning Team
Big House and Master Plan Update: Council Approves Next Steps
Following a Facilities Planning Team presentation to a Joint Meeting of the Board of Trustees, Finance Committee and Church Council on February 19th, the Committees and the Council unanimously approved next steps for both the Big House Renovation Project and Master Plan Phase 1. The recommendations now go to the Board of Stewards for their approval on March 3rd.
Highlights of the Meeting include:
- The process being followed is per the Resolutions adopted by the Board of Stewards on October 7, 2018, i.e., to develop the Schematic Design for both projects.
- The Big House Renovation Project was authorized to proceed with design and construction for a budget of $955,475 and a targeted completion of August 30, 2019.
We will consider at the BOS Meeting an Alternate to keep the basketball court in the plan for an added cost of $40,000.
- The Master Plan Phase 1 was authorized to expend up to $25,000 to develop a Construction Estimate and Schedule so that the congregation could have reliable cost information to consider in making recommendations for Phase 1, and up to $25,500 to retain a Consultant to assist in communicating the proposed plan to the congregation BEFORE a recommendation is made to Council, BOS and a Church Conference [targeted for mid-May 2019] to consider a capital building program.
Neither of these expenses involves a long-term commitment; they just get the Church to the point where we know the cost and can effectively communicate the proposed plan.
The Master Plan is substantially the conceptual plan presented at the Town Hall Meetings in September, except that the connection between the Sanctuary and the new Gathering Area will go through the current Connection Center instead of the Columbarium, and we now have a proposed parking layout that is focused on creating spaces close to the Sanctuary and the entrances to the new Gathering Area.
- The Resolutions for Authorization to Proceed with Schematic Design for the Campus Master Plan and Big House, approved by Council 9/27/18 and BOS 10/7/18.
- The Big House Renovation Recommendation presentation made by the FPT to Council on 2/19/19.
- The Master Plan Phase 1 Recommendation presentation made by the FPT to Council on 2/19/19.
- The Proposed Resolutions for Big House and Master Plan Phase 1 presented 2/19/19 to the Council, and approved unanimously.
MRC Sidewalk - As many of you are aware the Methodist Retirement Community (MRC) worked with the church to fund and build a connecting sidewalk between the Langford and the north sanctuary parking lot. This ten foot wide sidewalk, associated retaining wall and rough grading have been completed. Although many residents of the Langford have been using the sidewalk since it was placed several months ago, the overall project is much closer to being finished. The FPT continues to coordinate with representatives from MRC on items remaining to be completed, i.e., final grading along Carroll Fancher and the church property, hydromulching, and other small construction details. This sidewalk serves yet as another physical connection between the church and our community. We do encourage anyone using the sidewalk, until the grass is re-established to be aware and cautious of dirt and mud which can make it very slippery.
Big House -The Phase 1 Truss Repair contract was awarded to BB Construction on a competitive bids basis in October. The FPT was able to negotiate with BB a Not To Exceed cost reimbursable agreement with all savings to be retained by Christ UMC.
The work effort [planned for 8 weeks; to be completed by December 21] was initiated on October 29 and completed November 15 [2 weeks and 4 days]. Substantial savings will accrue to Christ UMC as a result of this successful work effort. Kudos to David Kellam who lead the effort for Christ UMC and BB Construction for their timely and safe performance.
Gessner Engineering conducted a detailed inspection of the completed work on November 16th and will issue a formal letter stating that the facility has been repaired as designed and is safe to occupy. Hallelujah!!!
Gessner was also released on November 16th to proceed with the Phase 2 design [gable truss and the choir loft roof], and we accepted their design on December 14th. The plan is to complete the Phase 2 repair work after we have ensured coordination with GFF Architects for the design of the renovation.
On December 14th, we also received initial images from GFF for the Big House Schematic Design, as you can see in the drawing section. (Pictured below) We look forward to continuing the design process right after the first of the year!
UPDATE (1 of 2): 12-03-18
Streets - Lakeway Driveway was poured on Thursday, November 29th. The sidewalks work is progressing nicely. Larry Young Paving anticipates the City Streets [and our driveways] opening late January.
UPDATE (2 of 2): 12-03-18
Master Plan - Stephen Pickard of GFF met with the Church Facilities Leadership Team on Thursday, 11/29, to advance the Master planning in two key areas: Annex space planning to accommodate Children and Nursery growth, while also meeting the needs of Youth, Adults and Admin, and tabling initial design parameters for AVLA [Audio, Visual, Lighting and Acoustics] for the Big House and the Contemporary Worship space. Custom Sound Design, the AVLA consultant, led by David McCauley, Principal, facilitated a planning session with the Christ UMC team and then toured the Big House and the Annex to get a feel for those spaces.
Lakeway Driveway Work Continues! - The contractor will begin pouring concrete today for the new driveway. Work will also begin on the sidewalk and modifications to the accessible parking outside the Youth area. The contractor is scheduled to finish their work this week, but this means access to the Youth Porch from the parking lot will be limited and there will be periodic barricades preventing access through the parking lot in the area. Please watch for barricades, men and equipment.
Lakeway Driveway work has begun! - The streets contractor began excavation for the new driveway on Monday, November 19. Please watch for men and equipment on the Youth side of our campus.
Driveways - Thanks to all of you [and the voters!] who put up with the traffic barriers on our main drive this week. The good news is that the Pebble Creek Parkway driveway has been completed and so have the modifications to the islands at that entrance. There will be no traffic barricades on the main drive this week, but depending on weather work will begin on the Lakeway Drive this week, and there will be some intermittent barricades at the back of our campus near the Youth Area. So, please watch for the barricades, heed the traffic control signs, watch for workers, and thank you for your continuing cooperation with the construction effort.
UPDATE (1 of 2): 11-05-18
Big House Structural Repairs are Underway! - Repairs got underway on October 29 to restore the structural integrity of the Big House Roof Support Structure. Two construction crews are working 5 days a week shoring up the trusses with plans to complete Phase 1 of the repairs no later than December 21st. David Kellam is leading the coordination for the Facilities Planning Team in working with the BB Construction Team.
UPDATE (2 of 2): 11-05-18
Driveway and Streets Construction has Begun - Larry Young Paving has made good progress on the construction of Pebble Creek Parkway [PCP] and was able to begin productive work November 5th on the island and paving alterations required for the new driveway connecting PCP to the Christ UMC campus. There will be traffic rerouting on the south side of the campus for the next couple of weeks, and then again later when the work on the driveway from Lakeway Drive begins.
Please heed the traffic signs and watch for the workers, and we will finish as soon as possible
Streets Traffic Rerouting Beginning Monday, November 5 - The Contractor for our Streets Project will begin construction activities related to the Pebble Creek Parkway driveway beginning Monday, November 5. The Traffic Control Plan is to close our south entrance from the feeder early Monday morning through Saturday noon to allow contractor access and work space. All weekday traffic will be required to use one of the other two entrances from the feeder. There will be signs at the closed entrance and barricades at that entrance, at the south exit of the SFLP Parking Lot and across both lanes just east of the drive to the Sanctuary front door. The Plan for this phase should be in effect no more than two weeks. Thank you for your understanding and patience with this project effort!
(1) Our Facilities Leadership Team held a meeting with GFF Architects on Wednesday, October 24th, to formally kickoff the schematic design efforts for both Big House and the Master Plan Phase 1. We are underway! Watch for future updates as the process moves into this next phase.
(2) The contractor putting in the new driveways will begin working on Monday, October 29th. He will start with demolition and paving on the main entrance from the freeway. Although no traffic rerouting is anticipated at this stage, PLEASE use CAUTION, abide by signs and cones, and help ensure worker safety.
(3) The contractor who will be doing truss remediation inside the Big House will also begin working on Monday, October 29th. There should be no disruption to traffic or the SFLP (School For Little People) with this work.
Master Plan Phase 1 and Big House Reconstruction
Approved for schematic design
You might ask “WHY did Christ UMC decide to undertake a Master Plan, and WHY now?”, and those are good questions. Aside from the fact that we have not done a Campus Master Plan since 2013, when the concern with the Big House Roof Structure in the Fall of 2017 caused us to close Big House on November 1, we knew it was time to relook at our overall plan. In considering the plan for how Big House should be reconstructed, we asked ourselves “What is the long-term use of Big House intended to be?” In pursuing the answer to that question, we were prompted to ask the larger question of space utilization across the campus, and how Big House would fit into that plan. Our goal has been to ensure that whatever we spend to reconstruct Big House is consistent with its long-term use in an overall Plan.
We established a leadership team, set some objectives, interviewed four architectural firms, visited representative projects and selected GFF Architects to lead the Master Planning effort.
Christ UMC has been engaged in a Campus Master Planning Process since February 2018. The planning effort has been guided by GFF Architects, with broad participation from Staff, all areas of ministry within the church and the Facilities Planning Team. Input has been solicited through a variety of interchanges, most broadly in the Needs Analysis Workshop of April 4-5, which included staff and lay counterparts representing each area of ministry, as well as general leadership representatives of the congregation.
The Workshop opened our eyes to 3 Emerging Trends in Churches Today, and more importantly, that Christ UMC may not stack up very well against those trends, which are:
- High Quality Kids Space - Growing churches have High Quality Kids Space. Conversely, churches without High Quality Kids Space typically are not growing.
- Gathering / Connection Space- A minimum size of 75% of Worship Seating Space, more commonly, at least 1:1. Serves as a “hub” space that connects all facets of the church’s ministries, and easy access to Children’s Ministry offerings.
- A Range of Options for Worship, typically 2-3- For example, Traditional, Contemporary and maybe a 3rd Congregation.
We took GFF’s counsel to heart, they took the objectives and needs from our participants in the Needs Analysis Workshop, and they formulated a space needs program based on our input along with five design schemes to accommodate those needs. We evaluated those schemes, made a selection to recommend and convened another meeting of an expanded Workshop Team to consider the options.
The Large Group Meeting of August 20 was given a presentation that included an overview of the planning process, the recommendation to adopt one of the five Schemes evaluated and a specific recommendation for a Phase 1 program. The feedback from the group expanded the recommendation to include a larger Gathering Space, and the revised Plan was presented to Town Hall Meetings on September 20 and 23, at which attendees numbered 42 and 67, respectively. Feedback comments at all three venues were positive in the adoption of the Scheme 1 that consolidates ministries in the Annex. This alignment then defines the purpose of the Big House to be a multipurpose space, rather than, say, a contemporary worship space.
The next step for both the Master Plan and Big House is to proceed with Schematic Design so that the design can be further defined, enabling better construction costs estimates and thereby presenting to the congregation more realistic definitions and costs of various design and construction alternatives. A second key product of the SD process is architectural perspectives that will aid the congregation in visualizing the facilities being designed and assisting in fundraising efforts to support the Plan.
Three Resolutions were approved unanimously by the Council on September 27 and then by the Board of Stewards on October 7 to:
- Adopt Master Plan Scheme 1 to consolidate programs and ministries in the Annex. By affirming consolidation in the Annex, the purpose of Big House is affirmed to be rebuilt as a multipurpose space, allowing the design of Big House to begin immediately. This is a strategic direction decision that required no funding.
- Proceed with the Schematic Design phase of the Master Plan by contracting with the architectural firm GFF for the building design services. This decision approved limited funding for the Schematic Design Phase only.
- Proceed with the Schematic Design phase of the urgently needed Big House reconstruction by contracting with the architectural firm GFF for the building design services. Big House will necessarily move forward on a more aggressive schedule than the Master Plan. This decision also approved limited funding for the Schematic Design Phase only.
We expect to authorize the design Contracts with GFF by October 22 and initiate planning and programming meetings on both projects in the coming weeks.
Once the pricing and design information is in hand, it is the next steps of approval where construction/capital funding will be addressed:
- A Church Conference [full congregation] approval on the Master Plan Phase 1. This is planned to be late 1st Quarter 2019.
- Board of Stewards approval of the reconstruction plan for the Big House. This can hopefully be by mid-1st Quarter 2019.
Questions about the Master Plan and Big House Reconstruction can be directed to our Facilities Planning Team Co-chair, Richard Oates at firstname.lastname@example.org.
Please continue to be in prayer for clarity and discernment of how the Lord is leading Christ UMC to respond to His call to “Make Disciples to Make Disciples” in our community and beyond, and your own calling to support the plan to help Christ UMC respond to the needs of our congregation and community.
Fred Bingaman, Board of Stewards
October 18, 2018